State-run administration for property and building construction (VBV) in Baden-Württemberg

Internal portal connects 24 locations of VBV in Baden- Württemberg

The state-run administration for property and building construction (VBV) in Baden-Württemberg, Germany, builds and oversees all public buildings in the state of Baden-Württemberg. This includes buildings for administrative agencies, ministries and regional councils. It is divided into the ministry of finance, the regional finance office in Karlsruhe with the state office for federal construction in Baden-Württemberg, and the state office for property and construction in Baden- Württemberg.


Company
State-run administration for property and building construction (VBV) in Baden-Württemberg
www.vbv.baden-wuerttemberg.de

Location
Main site in Stuttgart, 17 additional locations in Baden- Württemberg

Type of Industry
Public administration

Employees
Approx. 2,400

Programs and Services
Intrexx Professional
Reports for Intrexx Professional
United Planet consulting

Number of buildings managed:
10,400

Requirements

There are numerous guidelines and regulations to be followed in the field of public administration. To do so, the employees of the VBV must first know about these regulations. Until 2006, this task was performed by a static HTML page in the form of a bulletin board. However, as requirements increased, the VBV began to look for a dynamic solution. Above all, it had to allow for the different capacities and information requirements of the various hierarchies. In addition, the solution had to simply the provision and maintenance of organisational charts, which previously had to be edited in Word and Excel, laboriously formatted and distributed in paper form. The VBV therefore was looking for a software solution which could be introduced quickly, connected to other systems, individually enhanced, and with which time and costs could be clearly managed.

Solution

VBV Baden-Württemberg decided on the Intrexx Professional portal software. In the newly created VBV portal, every employee can now find the information that is relevant for his or her department, as well as specific locational information. Among others, this includes current messages to employees and information on the tasks of the property, building and construction management. The portal is also an information platform with which standards, regulations, laws and guidelines can be administered and researched. The provision and maintenance of organisational charts is now Web-based, which saves a lot of time and paper. The defined input formats in Intrexx also allow changes to be made in a short period of time. The various hierarchies were accommodated by dividing the employee portal into a part that can be accessed by all VBV employees and a section that is limited to individual organisational units, which requires a separate logon. Thus, the work of the approximately 2,400 users at 24 different locations has been made much easier.

Benefits

  • System allows for clear calculation of time and finances
  • Problem-free connection to other systems
  • Can be individually enhanced
  • One portal replaces numerous Excel, Access and Word documents
  • Simplifies cooperation between the different locations


United Planet
Intrexx Application Store Press Downloads
English