The employee portal for the city of Brandenburg is well received
The city of Brandenburg, Germany after which the federal state is named, has
about 74,000 inhabitants. The special historical role that the historic health resort
and capital of the district played in the development of the region is beyond all
question. Over the past centuries important economic and social impulses have
come from there time and again. For example, Brandenburg’s city law was
transferred to many places in the region and – what most people don’t know –
even to Berlin.
Company
The municipality of Brandenburg
www.stadt-brandenburg.de
Location
Brandenburg on the Havel, Germany
Type of Industry
Municipality
Employees
800
Annual turnover
Approx. 74,000
Programs and Services
Intrexx Professional
CMS Studio
Project Management Studio
Requirements
The municipality of Brandenburg was originally looking for a content
management system to manage internal information. However, the IT
department quickly recognised that municipal administration is not just about
managing information. Functions, applications and processes had also to be
mapped in a meaningful way. Therefore, they began looking for a portal solution
to replace other existing applications and also to serve as an internal information
portal.
Solution
The municipality chose Intrexx Professional software, which had already proven itself
in more than 400 municipalities, government agencies and administrations in
Germany. The determining factor was the software’s flexible expandability and
many ready-to-use templates, which allow to set up a portal within a relatively
short period of time. The portal was eventually started in October of 2006, and
800 employees now are using it every day. They especially value the basic
applications that are found in many administrations: information is distributed,
seminars are managed, and resources are booked via the portal. In cooperation
with the consulting firm City & Bits, special applications were also developed,
such as subsidies management and contract controlling. This way it is possible to
manage the term, time limits for appeal, check periods, etc. for each contract.
Using automatic notice functions (reminders), all contracts can be continuously
controlled, such as an upcoming check that services were rendered properly or
on contracts for which the term of notice has expired. The two main goals of the
municipality of Brandenburg were thereby achieved: existing individual
applications were to be replaced and consolidated in one platform. Another goal
they had was to provide all employees the information and functions they
needed to perform their daily work.
Benefits
- Increased simplification of processes
- User-friendly interface
- Centralised data access
- Automation of processes
- Personalised access
- One system replaces numerous individual applications
